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Smart Miles

Your mileage log, on autopilot.

Overview

Smart Miles is an automatic mileage tracking app for people who drive for work. It detects when a drive starts, records the route in the background using GPS and motion sensors, and produces an accurate, road-snapped log of every trip. At tax time, users export an audit-ready CSV with every field the IRS expects — date, start and end address, business purpose, miles driven, and deduction value — without ever opening a spreadsheet.

The product is designed to replace the manual mileage logbook entirely. Drivers spend zero minutes logging trips; classification is handled by a layered system that learns from the user's recurring routes and weekly schedule. The result is contemporaneous, IRS-substantiable records produced as a byproduct of just driving.

How It Works

1. Drive. The app detects when a trip begins using the device's motion sensors, then records the route with GPS precision — running silently in the background even when the app is closed.
2. Classify. Trips are auto-classified using three layers: frequent trip rules (recurring routes), work hours (per-day schedule), and a swipe gesture (left for Personal, right for Business) for everything else.
3. Deduct. Each trip carries a date, start and end address, distance, purpose, and deduction value. At tax time, exports produce a CSV with every IRS-required field.

Key Features

Automatic Tracking

• Background trip detection — works even when the app is closed.
• Accurate, road-snapped routes rather than noisy GPS dots or straight lines between endpoints.
• Manual trip entry for drives that weren't auto-tracked, with automatic distance calculation.
• Battery-aware: motion-triggered GPS plus a low-power heartbeat mode while stationary.

Smart Classification

• Frequent trip rules — recurring routes (home ↔ office, etc.) auto-classify on detection.
• Work hours — trips during a user's defined schedule become Business automatically; trips outside become Personal.
• Per-day schedule with custom start and end times, timezone-aware across all US timezones.
• Manual swipe to classify any unclassified trip in seconds.

Reports & Exports

• Real-time deduction value as trips roll in.
• Donut chart breakdown of trips by purpose.
• Monthly summaries with trip count, total miles, and total value.
• CSV export with every IRS-required field for accountants and tax software.

Mileage Rates

• Official IRS Standard Mileage Rates included and updated each year.
• 2026 rates: Business $0.725/mile, Medical/Moving $0.205/mile, Charity $0.14/mile.
• Custom rates supported for employer reimbursement programs that pay a different amount.

Web Dashboard

Every account includes a full web dashboard for viewing, editing, filtering, and exporting trips from any browser — the same data, on a bigger screen.

Who It's Built For

• Gig & delivery drivers — Uber, Lyft, DoorDash, Instacart drivers maximizing Schedule C deductions.
• Real estate agents — showings, open houses, and client meetings.
• Sales reps — client visits, territory drives, and conference travel.
• Contractors and freelancers — job sites, supply runs, and client meetings.
• Medical and charity drivers — appointments and volunteer driving at IRS rates.
• Small business owners — anyone whose time is too valuable for spreadsheets.

Tax Reporting Ready

Smart Miles captures every field the IRS requires for substantiating a mileage deduction, recorded contemporaneously at the time of travel:

• Date of trip — recorded automatically when a trip is detected.
• Start and end address — GPS coordinates reverse-geocoded to street addresses.
• Business purpose — classified per trip via swipe, work hours, or frequent routes.
• Miles driven — accurate, road-snapped distance, not straight-line estimates.
• Total miles for the year — running total tracked across all trips in reports.

Pricing

• Free — up to 50 drives per month, no credit card required.
• Monthly — $5.99/month for unlimited drives.
• Annual — $50/year for unlimited drives.

Unlike some competitors, Smart Miles does not gate exports behind a premium plan and does not delete unclassified trips.

Platforms

• Android — available on Google Play.
• iOS — coming soon to the App Store.
• Web dashboard — included with every account.